Fillmore County Court Administrator Office
Minnesota does not use a Texas-style county clerk and district clerk split for court case records. Fillmore County District Court is administered by the Minnesota Judicial Branch through Court Administration. The official court page identifies Jordan Marcou as Court Administrator and lists the main court number as (507) 765-6021. The same courthouse is the local District Court venue for civil, family, probate, juvenile, criminal, and traffic records filed in Fillmore County.
Court Administration is the office to use for certified court-file copies, questions about court calendars, and questions about MCRO case information. The court calendar notices matter: Fillmore public calendars do not include every matter handled each day, confidential cases and cases not remotely accessible under Rule 8 are not posted, hearings may change, and printed courthouse calendars are the most current daily source.
Fillmore Court Administration
Court Administrator: Jordan Marcou
Fillmore County Courthouse
101 Fillmore Street E.
Preston, MN 55965
(507) 765-6021
Fax: (507) 765-5228
Monday-Friday, 8:00 a.m.-4:30 p.m.
For local non-court records, use the Fillmore County Recorder page.
The Recorder image shows why the Court Administrator page must distinguish court files from recorded property and archive records.
Fillmore County Court Administrator Duties
The Court Administrator function is tied to state trial-court records, not all county records. Fillmore Court Administration supports public access to District Court case records, local filing questions, certified copies, and calendar questions. The office also appears on the phone-number page with the jury call-in line and the statewide traffic fees and payment center.
- Maintain access routes for District Court case files in civil, family, probate, juvenile, criminal, and traffic matters.
- Handle certified copies and copy questions for public court documents.
- Answer local calendar and hearing-status questions when public calendar information is not enough.
- Direct users to courthouse access for records not available through MCRO remote access.
- Support local filing questions for District Court matters.
For Minnesota vital record registrar details, use the Minnesota Department of Health county registrars directory.
The registrar directory supports the separate vital-record path for local certificates, while the Court Administrator remains the route for District Court documents.
Request Certified Fillmore Court Copies
A certified copy is used when a court document needs official authentication. MCRO may help locate the case number and public register, but the Judicial Branch states that MCRO search results are not the official court record and are not certified by the court. For certified copies of Fillmore County court documents, work through Court Administration.
- Search MCRO or existing paperwork for the Fillmore case number.
- Identify the party names and the exact document needed, such as decree, judgment, order, or complaint.
- Call Fillmore Court Administration at (507) 765-6021 to confirm copy availability and current fee.
- Ask whether the record is available remotely, at the counter, or through a mailed request.
- Provide the case number, party names, document title, number of copies, and return address if mailing is allowed.
- Pay the confirmed certification or copy fee using the method accepted by the court.
Fillmore Records Request Form Fields
The research did not identify a single Court Administration downloadable copy-request form with readable fields. It did identify county data disclosure and sheriff data request routes, plus the practical information Court Administration may need for certified court copies. The table separates those documented request channels so users do not send a law-enforcement report request to the court or a court decree request to the sheriff.
| Field or item | Required | Notes |
|---|---|---|
| Case number | Recommended | Needed for accurate District Court copy lookup and MCRO Document Search. |
| Party names | Yes | Helps identify the court case if the case number is not known. |
| Document title | Yes | Examples include order, judgment, decree, complaint, or probate appointment document. |
| Number of certified copies | Yes | Needed so the office can calculate certification or exemplification cost. |
| Return address | Conditional | Use when Court Administration allows a mail request. |
| County data description | Yes for county data requests | Use the county disclosure route for non-court county-government records. |
| Sheriff data request top portion | Yes for sheriff records | The sheriff services page says complete the top portion and return it to the sheriff or email bharmening@co.fillmore.mn.us. |
For county data policy context, see the Minnesota data access policy statute.
The statute source supports the county-data side of the page, but state court records still follow Judicial Branch access rules and Court Administration procedures.
Fillmore County Court Administrator Fees
Use the Minnesota district court fees page with the Fillmore county selector for current court totals. The research provides base examples for certified and exemplified copies, plus separate Recorder and Auditor-Treasurer charges for non-court records. Those separate charges are listed because many users ask the Court Administrator about documents actually held by another county office.
| Item | Amount or note |
|---|---|
| Court certified copy of an instrument from a civil or criminal proceeding | $14 base fee shown in Minnesota district court fee examples, verify current Fillmore total |
| Exemplified and certified court copy | $28 base fee shown in Minnesota district court fee examples, verify current Fillmore total |
| Uncertified court copy | $0 base fee shown in district fee examples for some electronically filed records, verify with local court |
| Recorder abstract certificate | $100 |
| Recorder abstract continuation or update | $7.50 per entry |
| O&E report including deed copy | $75, or $90 for two-owner O&E, with reports emailed |
| Marriage license | $125, or $50 with qualifying premarital education documentation |
| Marriage certificate | $9 per certificate |
The Fillmore County Recorder abstract fee schedule is the source for the Recorder charges.
The Recorder fee image helps keep property archive fees separate from court copy fees handled through Court Administration.
Common Fillmore Records Forms
Fillmore County records work may require a court request, a county data disclosure request, a sheriff data request, a MOMS marriage application, or Recorder archive access. The correct form depends on the record holder. Court Administration should be used for District Court files. The Auditor-Treasurer handles marriage licenses and marriage certificates. The Recorder handles recorded property archives. Sheriff records use the sheriff data request path.
- MOMS marriage application for Fillmore County marriage license e-application tracking.
- Fillmore County data privacy page for county disclosure request materials.
- Fillmore County sheriff services page for the sheriff data request route.
- Recorder iDoc access page for recorded documents from 1964-current.
- Minnesota district court fees page for current court fee lookup.
Fillmore Court and Recorder Access
Online District Court case lookup uses Minnesota Court Records Online. Court Administration is the local office for certified records, court copies that are not available remotely, courthouse access terminal questions, and calendar issues. For recorded property documents, the Recorder has two archive paths: iDoc Market for all documents from 1964-current and Arca Search for deeds only from 1853-1963. The Recorder page says iDoc requires a credit card and offers access by day, week, month, or annual subscription, with printed copies carrying a charge.
Use the Fillmore County Recorder iDoc access page for recorded-document archive access.
The iDoc image reinforces the office split: recorded documents are a Recorder archive issue, while court-file copies remain with Court Administration.